What type of materials in support of development applications are available for viewing through the City's website?
All studies required in support of the following development applications, which are subject to public consultation, are posted online: Site Plan Control, Official Plan Amendment, Zoning By-law Amendment, Demolition Control, Cash-in-lieu of Parking, Plan of Subdivision and Plan of Condominium. Where possible, a plan illustrating the proposal will also be made available online.

Can I obtain additional information about the applications posted through the City's Web site?
Additional information can be obtained by contacting the File Lead. Questions and concerns that warrant a staff response should also be directed to the File Lead directly by calling the number provided or through the City's 3-1-1 telephone directory.

Is it possible for me to comment on a development application posted on the City's Web site?
You may submit comments by selecting the link ‘send comments to the planner'. You may also contact the File Lead directly by calling the number provided or through the City's 3-1-1 telephone directory.

Please note that the standard time period for commenting on an application is 28 days after an application's ‘circulation date'. If you are uncertain whether comments are still being accepted please contact the File Lead directly by calling the number provided or through the City's 3-1-1 telephone directory.

I can't seem to open the PDF files contained on the City's website. Is there an alternative way for me to view this information?
Hard copies of the studies and plans posted on the City's website can be obtained through the File Lead. You may contact the File Lead directly by calling the number provided or through the City's 3-1-1 telephone directory.

Who decides whether an application is approved or refused?
Depending on the type of application, decisions are made by either a) City Council, b) The Planning and Environment Committee, c) The Agriculture and Rural Affairs Committee or d) The Director of the Planning Branch. Where applicable, the Ontario Municipal Board makes the final decision if an appeal is launched. For further information, please visit the section of this website that deals with development applications. These pages can be quickly located by typing the words 'development applications' in the Web site's search engine.

What is meant by the term circulation date?
Circulation date refers to the day that notice of an application is provided to the public.

What is a File Lead?
The File Lead is a land use planner who is the City staff person in charge of administering the review of a development application.

What if I can't find a development application online?
Make certain that the development application you are searching for is one of the following applications subject to public consultation: Site Plan Control, Official Plan Amendment, Zoning By-law Amendment, Demolition Control, Cash-in-lieu of Parking, Plan of Subdivision and Plan of Condominium.

Information may not appear online if the City does not consider a development application submission to be complete. After an application is 'deemed complete' it is circulated to technical agencies and registered community organizations for review, and supporting materials are posted online.

It is important to note that all materials posted in support of a development application are removed from the Web site 30 days after a decision has been granted. In addition, materials supporting development applications submitted prior to February 1^st, 2008 are not available for online viewing.

Before beginning your search for a development application, try to ensure that your information on the property's location is accurate. You can also use the website's ‘advanced search' function to broaden or expand your search to include multiple criteria such as street, ward, and application type. If your search is unsuccessful and you believe that an application has been filed you may contact one of the Development Review Program Managers listed below.

Urban Services: John Smit, Manager (Wards 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18) Inner Urban (Wards 12, 13, 14, 15, 17) Program Manager: Don Herweyer Outer Urban (Wards 7, 8, 9, 10, 11, 16, 18) Program Manager: Richard Buchanan Suburban Services: Felice Petti, Manager (Wards 1, 2, 3, 4, 6, part of 19, 22, 23) Suburban East (Wards 1, 2, portion of Ward 19 within Urban Area, part of 22) Program Manager: Charles Warnock Suburban West (Wards 3, 4, 6, part of 22, 23) Program Manager: Colin White Rural Services: Derrick Moodie, Manager (Wards 5, part of 19, 20, 21) Rural Services (Wards 5, portion of Ward 19 within Rural Area, 20, 21) Program Manager (Acting): Jeff McEwen

What is meant by the term Review Status?
The Review Status indicates the stage of an application's review. City staff and external technical agencies extensively review each development application before a decision is reached. The amount of time required depends on the type of application being reviewed and its complexity.

Common status labels include, Community "Head's-Up" Completed, Comment Period in Progres, Comment Period has Ended/Issue Resolution, Application On Hold and Application Approved by Director.

The Review Status, Community "Head's-Up" Completed indicates that appropriate community organizations registered with the City have been notified of the proposal.

The Review Status, Comment Period in Progress indicates that the File Lead is accepting comments from the public in response to a development proposal. It also signals that an application has been sent to registered community organizations and technical agencies for review. In most cases, comments are accepted for a 28-day period beginning the day that an application is circulated.

The Review Status, Comment Period has Ended/Issue Resolution indicates that the time period for commenting on an application has ended. The next step in the process involves identifying potential issues and exploring possible solutions.

The Review Status, Application On Hold is applied when unforeseen difficulties or delays occur during the review of an application. An application can remain on hold for an unspecified period of time. Activity recommences at the City's discretion when all items affecting review have been resolved.

As the name suggests, the Review Status, Application Approved by Director indicates that an application has received endorsement from the Director of the Planning Branch. Materials in support of an application are removed from the Web site 30 days after a final decision is made.

There are dozens of Review Status labels that differ according to application type, review scenario and decision making authority. For further information or clarification on the Review Status of a development application please contact the File Lead directly by calling the number provided or through the City's 3-1-1 telephone directory.

 
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